How I Use Google Drive & G-Suite to organise my life & home

I have free online storage from quite a few places, but the best by far has to be Google Drive for me! I use it for so many different things it has become an invaluable tool for my home, mostly because of the Suite of apps run within it, so I’m going to share with you how I use it…

Play school

I save Dylan’s weekly reports (each week the staff share what Dylan has been doing during his sessions) which I download as a PDF and save in his own playschool folder. I also write up Dylan’s half term reports on Google Docs ready to copy & paste and share through the platform the play school uses.

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Organising

The latest project is label tags for Dylan’s toy boxes. We have boxes for his kitchen stuff, building, puzzles, music etc so using the flat icon website, I have put together some labels that he can see without being able to read (although to be fair, Dylan knows by now what toys go in which box really, it will mostly help daddy out!)
I have a DVD inventory in a spreadsheet, I recorded episodes of tv shows off the telly and onto DVDs and made a list of the episodes into a doc file. Plus I made a vision board of our home before we moved in to get a better idea of how we wanted to set up the rooms.
When it comes to car/house insurance renewal, I have documents set up (this helps especially when looking into car insurance for hubby – we currently have joint insurance but when I’m looking for a cheaper deal I need his info) with all the answers I would need to questions on comparison websites. Sometimes the info is saved over to the next year on the website itself, sometimes they disappear so it certainly helps that I have the information to hand!

Scrapbooking

While I don’t keep my digi kits stored here as they would take up far too much storage, I have experimented in digi scrapping within google drawings. On google slides, I have done album mock ups such as an album all about my nan to print on to cardstock and assemble into an album – these of course don’t use any storage space. Slides has become my most used tool, using it as a desktop publishing software.

I have taken online classes, Cathy Zielske is my fave! I have saved a lot of my class materials to my google drive, especially after big picture classes went through a big change and we were encouraged to back up the materials before they were no longer available. I’m hoping to use Slides to prep for a lot of Cathy’s upcoming Design Your Life 2.0 class as well.

Family history

Ancestry showed a really cool binder their genealogists put together, so I decided I could do something similar with google docs. I have made family tree pictures with drawings to insert into the document (I have 2 – one for ancestors on mum’s side and another for ancestors on my dad’s side) and I save research here too.

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Planner

Slides has been amazing for me – I started using it as a desktop publishing tool a long time ago before I even realised that was what some other people were doing. I have made planner stickers, inserts & more within it, and I love it! Check out my video on how I use it here.

IFTTT

Rather randomly, I set up ifttt to save weather information to a spreadsheet for my hometown, since 2015. This is especially neat to look back on but other than that it has no purpose, well that I have yet anyway!
I also have a spreadsheet for medication, using the “do button” or “do widget” I press it and it adds a row to the spreadsheet with the date and time as a reminder of when I (or hubby, as he always forgets) or Dylan, takes medicine, so I press the button and I have record of it.

Finance

This has to be one of my ultimate uses. Every new financial year, I have a new household budget spreadsheet. While I use YNAB for tracking and overall household finance, my spreadsheet has the numbers I use for YNAB. As I am on a part time wage & more often than not it varies each month and hubby is paid full time the same amount each month, the spreadsheet works out the percentage we contribute to the household, plus our budget per month listed down, and shows how much I should have towards savings. Best of all it can be viewed by hubby as it is shared.

I also have holiday/vacation budgets spreadsheets, Christmas budget spreadsheets, and when we moved into this house, budget for furniture & moving costs.

Work

While not household, I keep a running log of holiday leave taken from work plus notes of overtime each month I have done. When I worked through an agency, I also kept a running log of holiday accrual and kept a list of appointments when I was pregnant with Dylan plus time I paid back to the company in a spreadsheet so I had it all noted down.

Website (& design)

I decided fairly recently to keep my website “resources” within drive. I stumbled upon Joshua Pomeroy’s YouTube channel about using design in drawings and slides & firstly I thought it was awesome because I used slides for designing planner stickers and inserts already so it was a huge inspiration to me. I began to start putting some of the design resources I collected over the years into drive (they are all still kept in Box as an original though) as G-Suite files and I figured it would be good to keep logo, brand identity, backgrounds, elements, patterns etc in their own folders for ease of access, and as G-Suite files do not count towards storage I have added some images etc as Google Drawings image files.

Google photos

I backed up photos and videos through the app which are also saved to my drive. I have the optimised size and not original saved here purely as a back up. I figure that is better than lost forever, though my photos are also saved to my Flickr from my phone so it’s not a major deal to me, but it’s great to have the peace of mind.


I shall certainly work on a new post with the planner inserts in more depth and share some of my Drive files here as well under downloads for sure so keep an eye out for those!

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